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For people teams

Onboarding is six documents and one anxious new starter

Contract, handbook acknowledgment, safeguarding policy, code of conduct, data protection, emergency contacts. All of it on day one, all of it needing to come back signed.

Two colleagues at the corner of a table on somebody’s first day, a welcome pack of papers between them.

What this looks like today

Six separate email threads per person

And no single place that says which of the six are outstanding.

Policy updates mean chasing everybody

A revised safeguarding policy needs an acknowledgment from all forty staff, and the only record is a spreadsheet.

The new starter has a bad first day

Their first experience of your organization is being asked to create an account for a tool they will use once.

What Baton does about it

  1. 1

    Save the onboarding pack as a template

    The same route, the same cadence, the same welcome note, every time. Change the one email address that differs.

  2. 2

    Send policy acknowledgments to everyone at once

    Same routing number for all forty means all forty are asked simultaneously, and the board shows who is outstanding.

  3. 3

    Keep the evidence where an auditor can see it

    Each acknowledgment carries a certificate with the time, the address it came from, and the hash of the exact document version they saw.

What is true right now

Every line below describes something the product does today. Nothing on this page is a roadmap item wearing a feature’s clothes.

  • Signers never create an account, which is the whole first-day experience improved.
  • The board tells you who has not acknowledged the new policy, by name.
  • Reminders can be turned off entirely for organizations that consider them rude.
  • Retention is a setting: keep deleted personnel documents recoverable for as long as your policy says.

Also worth reading

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